Special Events Assistant (Part-Time) - Tampa

$16.22 per hour (part-time 20 hours per week)

Easterseals Florida provides services daily that make a profound, positive difference in the lives of people living with disabilities and their families.  We believe in the potential of each individual's ability to live, work, learn and play in their own communities.  Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger!  If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Are you looking to gain some work experience and build your skills in fundraising and special events?  We are seeking an ambitious, energetic, and collaborative individual to serve as the organization's part-time (20 hours per week) Special Events Assistant.  The Special Events Assistant is responsible for providing general administrative support to the development team, working effectively with team members to achieve development goals.  The Special Events Assistant also assists with special, fundraising, and other organization events.  This position requires tremendous accuracy, excellent attention to detail, solid follow-up skills, and the ability to effectively prioritize and juggle multiple projects.  Usual hours of work are scheduled daytime from Monday through Friday, but some evenings and weekend hours may be required.  Travel is required.

Responsibilities Include:

  • Provide general administrative support to the development department
  • Assist with special and fundraising events, open houses, donor receptions and other Easterseals Florida events
  • Assist with all aspects of special event planning, execution and logistics (materials, supplies, publicity, bulk mailings, ordering goods and services)
  • Collect materials needed for events, including making pick-ups and deliveries
  • Input, track and update donor information into Raiser's Edge upon receipt. Create reports, prepare donor lists, and run queries
  • Make requests (via phone and in writing) for sponsorships and other gifts
  • Ensure budgetary compliance for events by tracking income and expenses
  • Hours of work are scheduled daytime from Monday through Friday, but some evenings and/or weekend hours may be required
  • Travel is required

What we value:

  • An associate's degree or equivalent from a two-year college or technical school; or
  • A minimum of a high school diploma or GED and two to three years related administrative experience and/or training (preferably in a nonprofit development office)
  • Due to the need to drive for the organization to attend events and for other development needs, you must be at least 21 years old and have reliable transportation
  • Excellent interpersonal and public relations skills; professional phone skills and excellent written and verbal communication skills
  • Significant attention to detail, superior organizational and writing skills and the ability to work quickly and efficiently 
  • Proficiency with Microsoft Office applications and donor database software (Raiser's Edge preferred)
  • Detail-oriented self-starter who can efficiently handle multiple projects simultaneously and meet deadlines
  • Available for evening and weekend events and activities

Easterseals Florida is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, gender, disability, protected veteran status, or any other characteristic protected by law.  Candidates are subject to all required background checks & drug testing procedures in accordance with the Drug Free Workplace Act.